When do abstracts open and when will I be notified?

Abstracts open October 1, 2025. Notifications are issued within 2–3 weeks of submission.

What should the abstract contain?

200–400 words summarizing objectives, methods, key findings, and implications.

When is the full paper submission deadline?

January 31, 2026 (for eligible tracks requiring full papers).

What does the fee include?

For authors: presentation and a publication pathway per track policy. For audience: attendance access (no meals or accommodation).

Do you provide visa invitation letters and recognition details?

Yes. Invitation letters are available after confirmed registration. IRCC SELU Special Event #: 25XXXX (shared in the letter); CBSA IE&CSP File #: PAC_2025_XXXXX.

Is virtual participation available?

Yes, SIP2026 offers both in-person and virtual options.

What is your refund policy?

Registrations are non-refundable. Please see the Refund & Cancellation Policy page.

When will the program and materials be available?

Program: March 15, 2026. Abstract Book & Proceedings: March 25, 2026.

Register online at https://sip2026.org/register-online.php. Registration opens November 1, 2025 and closes February 15, 2026.

Invitation (Visa) Letter

The SIP2026 Secretariat issues official invitation letters to verified registrants to support their travel arrangements. Invitation letters are provided only after successful registration review and full payment confirmation.

Visa Application Support Package: invitation letter, invoice/receipt, acceptance and verification documents — Visa Application Support Package Sample

(1) Official Invitation Letter (issued by the SIP2026 Organizing Committee).
(2) Official Invoice & Payment Receipt confirming your registration.
(3) Online Invitation Letter Tracking Number for third-party verification via Online Verification.
(4) (If applicable for authors) Abstract/Paper Acceptance Certificate.
(5) Organizer Credentials (REPA LLC business registration reference) and a conference flyer/CFP PDF.
(6) Special Event Code (confidential): provided individually to confirmed, paid registrants only. Do not share or publish.

Submit Registration Request: complete your invoice request at https://sip2026.org/request-invoice/.
Complete Payment: follow the invoice to pay the full registration fee.
Verification: the Secretariat verifies your details and payment.
Issuance: your invitation letter (and, if applicable, acceptance certificate) will be issued and made verifiable online.

Third parties (e.g., institutions, funders) may verify the authenticity of your invitation letter using your tracking number:

https://sip2026.org/verify/verify.php

Confidentiality: Any Special Event Code is confidential and issued only to verified, paid registrants. Do not publish or share it.
No Guarantee: The invitation letter supports your travel documentation but does not guarantee any outcome with external authorities.
No Legal Advice: The organizing committee does not provide legal or immigration advice.

Disclaimer: The organizing committee will make every effort to support your participation in SIP2026. However, this does not constitute legal advice, immigration consultancy, or any form of guarantee regarding any visa or travel authorization outcome. We do not accept responsibility, liability, or obligation for refusals, delays, or related matters. Documents are issued in good faith to support your application and are not a substitute for official legal guidance.

Important Notice on Invitation Letter Validation

In accordance with Immigration, Refugees and Citizenship Canada (IRCC) procedures, all participants are required to verify the authenticity of their invitation letter.

To confirm its validity, please send your Canadian Visa Application Number (e.g., V123456789) to us as soon as you have submitted your visa application.

Our team will report your Visa Application Number to IRCC to match and validate it against your official invitation letter. This process helps prevent the misuse or circulation of fake invitation letters.

Please email your Visa Application Number to:

📩 join@sip2026.org

Thank you for your cooperation in maintaining the integrity and authenticity of SIP2026 documentation.